Adding Employees to Your Plan

1. How do I enrol a new employee?

Employees can be enrolled directly from your Benefit Coordinator online portal in MyOlympia. There are several things to determine before the employee data is submitted:

• Confirm that the employee to be enrolled is not already recorded as your employee. To do this, select "Manage", from the Business menu, choose "Manage Employees". Review the list to see if the employee’s name appears. If not, proceed to the next step.

• Determine if the classification for your new employee has been established. To see this, select "Manage" , from the Business menu, choose "Manage Classifications" . If you see the classification and all applicable benefit details listed, proceed to Step 3. If not, add a new classification (see Point #2 below)

• Ensure that the business banking details have been added and are correct. To do this, click on "Manage", then click on "Business Banking Details". Review or add the business banking information in order to process the payment for the employee enrolment fee. In the event that there is enough funding available in the Claim Funding Account to cover the fee, those funds will be used first. If there is not enough in the Claim Funding Account, payment will be made through the business bank account. 

• Go back to the "Manage Employees" menu and select "Add New Employee" to proceed. When you have filled in all applicable fields, click "Add Employee" . You will be directed to a page where you can confirm payment of the applicable enrolment fee, or continue to enrol additional employees. When all information is completed and confirmed, the appropriate amount will be deducted from your business funding account. If sufficient funding is not available, Olympia will initiate an EFT to withdraw the required fee. Failure to enrol an employee via the online option and utilizing the paper enrolment form method may result in a higher enrolment fee. If an employee is enrolled in error, your business will not be refunded the related enrolment fee.

2. What is a classification and how do I create one for my new employee?

• Every employee will be placed in a classification depending on their type of employment, length of employment or however you want to organize your benefits. Prior to enrolling a new employee, you must first have a classification set up for them. To do this, log into your MyOlympia account, click on Manage > Manage Classifications > Click the green + button to create a new classification.

3. How does my employee log into their account after I have enrolled them?

• Once you have enrolled your employee and paid for their enrolment through the MyOlympia account, your employee will receive an emailed welcome package from us. This welcome package contains their login information and instructions on how to enter their personal details and enter claims.

4. Who is considered a dependent under this plan?

• Dependents would be your spouse or dependent children. Children are covered until the age of 21 and if they are enrolled in full-time post-secondary education they are covered until age 25.

5. Can permanent part-time employees be enrolled in the plan? 

• Yes. Any employee that receives T-4 income can be enrolled in the plan.